Best Todoist Alternatives in 2026
Todoist (Free / $4/mo) not the right fit? Here are 13 alternatives we tested and compared — from free options to enterprise-grade tools.
Last updated: February 2026 · 13 alternatives reviewed
Todoist
The to-do list app for organizing work and life. Natural language input, projects, labels, and filters.
- Limited project views (no Kanban on free)
- Lacks time tracking and advanced features
- Team collaboration feels basic vs ClickUp
Top 13 Alternatives to Todoist
Raycast
Blazingly fast macOS launcher that replaces Spotlight. Extensions, snippets, AI, and window management built in.
- Fastest launcher on macOS — instant results
- Massive extension store (GitHub, Jira, Notion, etc.)
- macOS only — no Windows or Linux
- AI features require Pro subscription
Obsidian
Local-first markdown knowledge base with bidirectional linking and powerful plugin system.
- Completely free for personal and commercial use
- Local-first — your data stays on your device
- No real-time collaboration (not a team tool)
- Sync requires Obsidian Sync ($4/mo) or third-party setup
Notion
All-in-one workspace for notes, docs, project management, and wikis.
- Extremely flexible all-in-one workspace
- Powerful database and template system
- Steep learning curve for advanced features
- Limited offline access — requires internet for most tasks
Claude
Anthropic's AI assistant with 200K context window, strong at coding and analysis.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
ChatGPT
OpenAI's conversational AI assistant for coding, writing, and research.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
Asana
Work management platform designed for team coordination, task tracking, and workflow automation.
- Free tier supports up to 10 users — generous for small teams
- Clean, focused UI that's easy to learn
- No timeline/Gantt view on free tier
- Paid plans are expensive ($13.49/user/mo)
Perplexity
AI-powered search engine with real-time web access and citations.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
Sanity
Headless CMS with real-time collaboration and structured content.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
Arc Browser
The browser that replaces tabs with Spaces, Easels, and a command bar. A total rethink of web browsing.
- Completely free — no paid tier
- Spaces organize work contexts beautifully
- iOS companion only — no Android or full Windows support
- Heavy RAM usage (Chromium-based)
Airtable
Spreadsheet-meets-database platform for building custom apps. Powerful views, automations, and integrations.
- Incredibly flexible — build anything from CRM to inventory
- Beautiful grid, kanban, calendar, gallery views
- Free tier: only 1,000 records per base
- Per-user pricing gets very expensive for teams
GitBook
Documentation platform with Git sync and beautiful published docs.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
Coda
All-in-one doc that combines docs, spreadsheets, and apps. Build custom tools without code.
- Build powerful internal tools within docs
- Advanced formulas and automation engine
- Steeper learning curve than Notion
- Can feel overwhelming for simple use cases
Contentful
API-first headless CMS for building digital experiences at scale.
- Modern and well-maintained
- Good free tier for solo developers
- Learning curve for advanced features
- Pricing can escalate with team growth
Frequently Asked Questions
What is the best free alternative to Todoist?
The best free alternatives to Todoist include Raycast, Obsidian, Notion. Each offers a free plan with varying feature limits.
Is there a cheaper alternative to Todoist?
Yes. Todoist starts at Free / $4/mo. Several competitors offer lower pricing.
Why do people switch from Todoist?
Common reasons include: Limited project views (no Kanban on free), Lacks time tracking and advanced features, Team collaboration feels basic vs ClickUp. Each alternative addresses different pain points, so the best choice depends on your specific needs.
Can I migrate my data from Todoist?
Most alternatives offer import tools or CSV migration paths. The complexity depends on your data volume and workflow complexity. We recommend running both tools in parallel for 1-2 weeks during transition.
